Are you upgrading to Outlook 2010 from Outlook 2003? IMAP gives you the flexibility of synchronizing your emails across numerous machines. It is important to know how to add your Gmail account to outlook using Imap. Use this guide to get started.
Have IMAP enabled in Gmail
Sign in to your Gmail account. Click the settings panel. Click “Forwarding and POP/IMAP” icon and enable IMAP. Save the changes.
Open Outlook 2010. On File tab backstage view, click “Account Settings” and “Add and remove accounts or change existing connection settings”. When you are on the “Account Settings” area, tap on the “New Button” icon.
Fill in your email address, name, and password; retype your password before clicking “Next”. The email server settings will be configured by Outlook. The period of time Outlook takes to configure this differs in every setup.
If everything is done correctly, you will have a successful configuration and you can start using your configured account immediately. It is that simple.
Configuring IMAP Settings Manually
If you have tried the above guidelines and they have not worked for you, you may want to configure IMAP settings manually. Once more, click on the Auto Account Setup and choose “Manually configure server settings” or “additional server types”. Click “Next”.
Pick out “Internet E-mail”. Click on “Connect to POP or IMAP server to send and receive e-mail messages”. The next thing is to manually key in your settings that resemble the ones below. In the server information part, confirm the following:
- Account Type: IMAP
- Incoming mail server: imap.gmail.com
- Outgoing mail server (SMTP): smtp.gmail.com
If you have access to a Google Apps account ensures that you fill in your full email address ([email protected]) in the field that asks about “Your name” and “User Name”.
If you are not a United States resident you will be forced to use smtp.googlemail.com and imap.googlemail.com.
The next thing is to hit on the “More Settings” button. A screen that reads “Internet/E-mail Settings” will pop up. Select the “Outgoing Server” icon, then ensure that the box following “My Outgoing Server (SMTP) requires authentication”, is checked. Also click the radio button that is next to “Use same settings as my incoming mail server”.
Tap on the “Advanced” icon in this same window to verify the features below
- Incoming server: 993
- Incoming server encrypted connection: SSL
- Outgoing server encrypted connection TLS
- Outgoing server: 587
First, make changes to the “Outgoing server encrypted connection”. If not, it will go back to “port 25” default. You can Use Auto successfully if TLS refuses to work. When this is done, hit “OK”.
Testing the settings
Before you continue, it is advisable to test your settings to ensure that all things have been entered properly. Click “Next”. “Test Account Settings” pops up. If you have all the settings entered correctly, all the tasks will be done perfectly. It is time to close that window and start using Outlook.
You will see this congratulatory message: “Congratulations! You have successfully entered all the information required to set up your account.” Your account is set. You are now ready to start using your configured account through Outlook 2010.